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What have you done lately…to go paperless?

August 24, 2010

Go green!

You can save a tree and save money!   It’s true. Eliminate paper and you’ll improve the bottom line. It’s also true that if a vendor says they’ll get rid of every scrap of paper in your office you should run the other way!!! “Document nirvana” aside, there are many things your organization can do right now to cut costs, manage compliance and improve access to critical information by eliminating paper from each process.

This is a comment from one of our customers, “How did we ever do business without the ability to retrieve at the stroke of the keyboard every record in our operation instantly without worrying about looking through file cabinets and charts that were outgrowing the space we had in our office? And we had a great filing system compared to other medical operations!”

Document management has been around for years but often people think of it as just scanning checks or old paper archives. In fact, many folks implement a new system but continue to do everything else exactly the same as before. The only difference is that documents are now located inside electronic file folders instead of traditional ones.   While that makes it a bit easier to find something, a true document management system is capable of so much more in the drive to become paperless.

Another comment after going paperless, “The purchase of their system has allowed us to no longer store the voluminous amounts of paper that is indigenous to a medical practice. We estimate that the use of the identifi.net system has allowed us to store and instantly retrieve in excess of 1.5 million page equivalents. In the past, we needed 1 full time FTE plus ~1000 sq. ft. of filing/storage space plus the necessary supplies to create tens of thousands of file charts, etc. Additionally, there were immeasurable man-hours in pulling charts/files, looking through them for the applicable data and then copying the information needed. Today, we are able to administer our entire system with 0.20 FTE, no significant material costs, and instantaneous retrieval from every work station in our office. Additional hard disk space was one of our few other costs. We still have a number of lateral files that we would be happy to sell at fire sale prices!”  Jeffrey Grossman, KG Health Partners

More on going paperless…follow this link:

iDentifi eSign – Advancing the Paperless Office

Let us know what you are doing to save money, save trees and go paperless?! Post your comments below.

Note:  Please help us get the good word out.  Share us on your favorite social media site and Stumble Upon.  Thanks.

 

2 Comments leave one →
  1. Chris Clement permalink
    September 9, 2010 9:41 pm

    Searchability is an important capability that is lacking in pure imaging. Scanned medical records can only be interpreted by another doctor but law enforcement records, usually text-based, can be readily searched. Some sort of combination would be ideal.

    • September 11, 2010 4:47 pm

      A true ECM system should support full text search. Any text based document, including reports, usually generated daily and periodially thereafter should be easily archived and accessible via the ECMs search engine. Our patent-pending KWYK search engine effectively searches all image and text based documents. Where daily (periodic) text based reports are generated, we can capture them (the print spoll file) with our iCOLD report extract system and automativcally archiving the reports for KWYK retireval.

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